Are you an Executive Assistant with experience of supporting a senior leadership team alongside office management? Do you thrive in a diverse, international environment? We’re looking for an Executive Assistant with excellent planning skills who is an important pillar where the Leadership team can lean on. You can take care of many diverse tasks in an efficient way. You are responsible for the Office management team which is divided over two offices within 10 minutes walk of each other- therefore you must be flexible and able to manage your time well.
You are not afraid to pick up office management tasks in a pro-active way, and are organised, discrete and able to prioritize and solve problems quickly and efficiently, with attention to people and details.
Eurail and Interrail Passes, available to non-European and European residents respectively, are synonymous with flexible rail travel throughout Europe, connecting both countries and passengers alike. Over half a million people of all ages use Eurail and Interrail Passes each year to experience the freedom of borderless travel and discover Europe via more than 250,000 km of interconnected railways.
While Interrail was established in 1972 for European residents, and Eurail in 1959 for non-European residents, it was more recently in 2001 that the Eurail.com sales channel was developed. With a HQ based in Utrecht, the Netherlands, a dedicated team at Eurail continuously works to improve pass products and offers a truly life-changing journey throughout Europe.
Job description and Role
In this role, you will lead the office management team, a team of three colleagues in total. You will help us achieve our company purpose, by supporting the CEO of Eurail and the leadership team, as well as offering a memorable experience to all colleagues through timely invites, supporting with co-ordinating internal events, and facility management.
You will achieve these goals through the following activities:
Personal Assistant to CEO
Supporting 3 LT members
Responsible for the organization and coordination:
- internal events
- Board meetings (6 per year)
- Full Assembly (yearly international event)
Coordinating upcoming move of office relocation
Being the single point of contact for suppliers- such as the contracted cleaning companies
Oversee general office management, including but not limited to; Travel management, on-boarding and off boarding colleagues, and maintaining a safe working environment at two office locations
Other ad hoc, administrative tasks to support the management and HR team.
Boxes to tick
You are the next Executive Assistant we are looking for if you have the following characteristics
Hands-on, proactive and willing to go the extra mile in supporting senior management.
Strong organisational skills displayed by the ability to perform and prioritise multiple tasks with excellent attention to detail.
Highly proficient in Microsoft Office (Outlook, Word, Excel, Power Point).
Handle confidential information with discretion.
Entrepreneurial, with the ability to creatively think out of the box and not afraid of taking the lead and act independently.
Required Experience and Education
Minimum 3 years of experience in a similar role
Multi-cultural mindset is a must. Experience working within an international environment is beneficial.
Fluent in English and Dutch, for both written and verbal communication is a must.
Why work for Eurail?
A growing, diverse and informal organisation;
An international working environment;
You will work in a very positive environment with helpful colleagues;
A healthy work/life balance, including flexible working hours;
Attractive salary and benefits
An annual training budget to be used for your own personal development;
The opportunity to make a concrete and directly visible contribution to the development of a young company;
A glimpse of life at Eurail
Excited to start your application? Here are a few things to help you get going:
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Do you have more questions?
You can send questions about this vacancy to firstname.lastname@example.org, we will respond to you as soon as possible.